Procurement Process

Chapter 04, Employment 04-01, Revised: 08/28/2012 Page 7 of 13

C:\Users\Alice\Desktop\ERP Work\GBI Logo Sample.gifChapter 04: Procurement Process

Exercise 04-01: Resurvey Subdue Data

Multiple Community Code

Version 4

Rev: 08/28/2012Introduction

General Notes and Information

It is strongly recommended that you interpret through the all employment antecedent to starting. Not all counsels can be granted in a rectirectilinear fashion.

The forthcoming symbols are used to designate main notification as pictorial underneath:

An arrow highlights an main counsel that must not be neglected.

A pencil prompts you to transcribe down an main concern of notification.

Each learner or clump earn be assigned a uncommon two-digit identifier. This identifier is used in all employments to uncommonly authenticate your grounds. Whenever you see ##in these employments, re-establish it delay your identifier.

Always employment delay your grounds- your vendor, your esthetics, your public ledger statements, etc.

Business Ordain Overview

GBI uses the providement ordain to obtain or alienation esthetic from a vendor. This ordain can be used to alienation trading property as courteous as raw esthetics.

In this employment you earn resurvey the subdue grounds apt to purchasing.

Exercise Prerequisites

See Public Instructions Document

Exercise Workflow

Exercise Deliverables

Deliverables are one into one employmentsheet at the end of this employment. For this employment, you earn deficiency the forthcoming deliverables.

In the System:

None

On Paper:

Answers to the Questions

Fill out Attachment and suggest to your schoolmaster

You may be assigned subjoined deliverables. Make positive to stay delay your schoolmaster.

Step 1: Produce (copy) Trading Property Esthetic Subdue Data

In this trudge, you earn produce your own trading property by delineationing indispensable esthetic subdue grounds from corporeal (original) trading property. ORIGINAL esthetics DO NOT grasp identifiers (e.g., EPAD1000 is the ancient Articulation Pad). Your esthetics earn grasp your identifier (e.g, EPAD10##). Be abiding that you “Copy from” the ORIGINAL esthetics. to enabiding foresight, finished the forthcoming consultation:

Trading GoodsCode for Ancient Trading GoodsCode for your Trading Goods
Elbow PadEPAD1000
Road HelmetRHMT1000
Repair KitRKIT1000
Off Road HelmetOHMT1000
Knee PadKPAD1000

Navigate to the negotiation to produce esthetic subdue:

Navigation

Logistics Materials Management Esthetic Subdue Esthetic Produce (Special) Trading Goods

What is the negotiation rule to produce a esthetic:

In the “Create Trading Property (Initial Screen)” invade the forthcoming notification:

Field NameData Entry
MaterialCode for your ELBOW PADS
Industry SectorRetail
Copy from… MaterialCode for ancient ELBOW PADS

(ENTER)

In the “Select View(s)” window highlight the forthcoming options:

Basic Grounds 1

Purchasing

Accounting 1

The leading interval you go through the overhead trudge, click on the Failure Setting icon on the dialog box. Make abiding you to-boot stay the box “produce purposes clarified” towards the groundwork. This earn hinder these selections as failure so that they earn automatically be clarified proximate interval when you go through this trudges

(ENTER)

Next, in the “Organizational Levels” window, determine the desired form levels.

Field NameData Entry
PlantCode for your Miami Plant
Copy from… PlantCode for ancient Miami Plant

The leading interval you go through the overhead trudge, click on the Failure Setting icon. This earn hinder these selections as failure so that they earn automatically be clarified for the proximate trading cheerful you produce.

(ENTER)

In the “Create Trading Property Epad10##” screen;The tabs you see delay the yellow icon are the “views” you feel fitting produced. Use the navigation arrows in the upper-fair (fair of all the tabs) to discover all of the purposes. Do NOT click on tabs delayout this yellow icon consequently that earn inducement the ordain to produce purposes other than the ones you feel anciently clarified. Clicking on it earn automatically produce the subjoined purposes for you.

You earn feel to rove among tabs in ordain to discover all the notification. Be abiding to seem at the grounds in each purpose; scroll down as courteous.

Enter the forthcoming grounds:

TabField NameData Entry
Purchasing tabPurchasing GroupCode for your Purchasing Group

(SAVE)

Once you are done delay your articulation pads, reiterate the trudges for the immodest esthetics listed underneath and finished the consultation at the end of Trudge 1.

Your Road Helmet

Your Repair Kit

Your Off Road Helmet

Your Knee Pad

After creating the esthetic, use this navigation road to alter any faculty of the esthetic subdue.

Navigation

Logistics Materials Management Esthetic Subdue Esthetic Alter Immediately

What is the negotiation rule to alter (immediately) a esthetic:

Navigation

Logistics Materials Management Esthetic Subdue Esthetic Flaunt Ostentation Current

After creating the esthetic, use this navigation road to flaunt any faculty of the esthetic subdue.

What is the negotiation rule to flaunt (current) a esthetic:

Your Esthetic NumberBase part of measureGross Weight and Part of WeightMaterial GroupPurchasing GroupMoving PricePrice ControlValuation Class
EPAD10##
RHMT10##
RKIT10##
OHMT10##
KPAD10##

Table 1 – Esthetic subdue grounds

Exercise Deliverables

In the System:

Creation of esthetic subdue grounds

On Paper:

Answers to the Questions

The consultation delay grounds for your esthetics

Step 2: Produce Vendor Master

You earn now produce the vendor from whom you earn provide your property.

Remember, vendor subdue grounds is clumped into three categories:

· Public grounds-grounds that is cross-community rule (applies to all community rules in the similar client)

· Community rule grounds-grounds that is particular to the exact community rule

· Purchasing Org grounds-grounds that is particular to the exact purchasing form

Navigate to the negotiation to produce vendor subdue:

Navigation

Logistics Materials Management Purchasing Subdue DataVendor Central Create

What is the negotiation rule to produce a vendor:

What is the negotiation rule to flaunt a vendor:

What is the negotiation rule to alter a vendor:

In the “Create Vendor: Initial Screen” mitigate, invade the forthcoming notification (less is the public grounds of vendor subdue grounds):

Field NameData Entry
Vendor1010##
Company CodeCode for your GBI US
Purchasing OrganizationCode for your US Purchasing Organization
Account GroupCode for Vendor (ext. estimate ordinance)
Reference… VendorCode for ancient Olympic Protective Gear (Original items constantly end delay estimates 000)
Reference… Community CodeCode for ancient GBI US
Reference… Purchasing OrganizationCode for ancient US Purchasing Organization

To discover the ancient relation vendor, click into the Vendor opportunity, then click the inquiry box proximate to the extract opportunity (or F4) to flaunt all feasible entries. In the Vendor opportunity, fashion in “*000” to inquiry for all ancient vendors. Then seem for the Olympic Protective Gear vendor. * is used as a wildcard that can be re-establishd delay “anything that ends delay/anything that starts delay/anything delay this”. E.g., *123* earn et to inquiry for anything delay 123 innerly the Code. 123* earn et anything that starts delay 123.

(ENTER)

You earn take a caution that the statement clump of Ancient Vendor is KRED (inner estimate ordinance). Proceed delay Enter, then you can quiescent produce vendor delay manifest estimate ordinance.

In the “Create Vendor: Accounting notification statementing” mitigate, no subjoined notification earn be invadeed.

(SAVE)

Go end to Trudge 2.1, however this interval you earn Flaunt your vendor notification. In the “Display Vendor: Initial Screen”, invade your vendor estimate, your Community Code, your Alienation Organization. You can see less of all the grounds in General, Community Code, and Purchasing Form sections. Select (HIGHLIGHT ALL), and unstay “Withholding tax” box.

(ENTER)

Be abiding to Invade through the pages carefully answering all the questions underneath.

What is the postal rule for this vendor:

What is the amity statement estimate for this vendor:

What are the cancelment terms:

What is the ordain currency:

What is the insufficiency ordain value:

Exercise Deliverables

In the System:

Create Vendor subdue grounds

On Paper:

Answers to the Questions

Step 3: Resurvey Esthetic Inventory

In this trudge, you earn purpose your esthetic catalogue in your establish.

Navigate to the negotiation to flaunt esthetic catalogue:

Navigation

Logistics Materials Management Catalogue Management Environment Stock Warehouse Stock

What is the negotiation rule to flaunt a esthetic’s catalogue level:

In the “Display Warehouse Stocks of Material” mitigate, invade the forthcoming:

Field NameData Entry
MaterialCode for your articulation pads
PlantCode for your Miami establish

You can inquiry for your articulation pad by clicking on the (SEARCH) icon and typing “*0##” in the Material opportunity and hitting invade.

(EXECUTE)

How numerous of your articulation pads are tless in the Miami establish (Hint: seem at the missive at the groundwork of the mitigate following executing):

Exercise Deliverables

In the System:

None

On Paper:

Answers to the Questions

Step 4: Resurvey Statement Balance

In this trudge, you earn purpose the statement et of your Olympic Protective Gear vendor.

Navigate to the negotiation to flaunt vendor statement ets:

Navigation

Accounting Financial Accounting Accounts Payable Statement Flaunt Balances

What is the negotiation rule to flaunt a vendor et:

In the “Vendor Et Display” mitigate, invade the forthcoming:

Field NameData Entry
VendorCode for your Olympic Protective Gear
Company CodeCode for your GBI US
Fiscal YearCurrent Year

(EXECUTE)

If you get a missive “No grounds interpret for fiscal year” this ets that tless are no negotiations in the ordain for your vendor. Therefore the vendor et is cipher.

What is the prevalent statement et for your Olympic Protective Gear:

Exercise Deliverables

In the System:

None

On Paper:

Answers to the Questions

Attachment 1: Employment Worksheet

Name(s):

Course & Section:

Identifier:

Client:

What is the negotiation rule to produce a esthetic:

What is the negotiation rule to alter a esthetic (Immediately):

What is the negotiation rule to flaunt a esthetic (current):

What is the negotiation rule to produce a vendor:

What is the negotiation rule to flaunt a vendor:

What is the negotiation rule to alter a vendor:

What is the postal rule for this vendor:

What is the amity statement estimate for this vendor:

What are the cancelment terms:

What is the ordain currency:

What is the insufficiency ordain value:

What is the negotiation rule to flaunt a esthetic’s catalogue level:

How numerous of your articulation pads are tless in the Miami establish (Hint: seem at the missive at the groundwork of the mitigate following executing):

What is the negotiation rule to flaunt a vendor’s et:

What is the prevalent statement et for your Olympic Protective Gear:

Your Esthetic NumberBase part of measureGross Weight and Part of WeightMaterial GroupPurchasing GroupMoving PricePrice ControlValuation Class
EPAD10##
RHMT10##
RKIT10##
OHMT10##
KPAD10##

Create Vendor Master

Create Trading Goods

Repurpose Material

Inventory

Repurpose Statement Balance

Create Vendor Master

Create Trading Goods

Repurpose Esthetic Inventory

Repurpose Statement Balance

Create Vendor Master

Create Trading Goods

Repurpose Esthetic Inventory

Repurpose Statement Balance

Repurpose Vendor Master

Repurpose Esthetic Master

Repurpose Esthetic Inventory

Repurpose Statement Balance

Create Vendor Master

Create Esthetic Master

Repurpose Esthetic Inventory

Repurpose Statement Balance

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