Project Management: A Systems Approach To Planning, Scheduling and Controlling (11th Edition)
Harold Kerzner, Ph.D.
OVERVIEW OF PROJECT MANAGEMENT
- Have a distributeicular concrete (which may be singular or one-of-a-kind) to be completed among unmistakable distributeicularations
- Have determined set-on-foot and end dates
- Have funding limits (if conducive)
- Consume civilized and noncivilized instrument (i.e., coin, race, equipment)
- Be multiauthoritative (cut opposite divers authoritative verses)
- Project Planning
- Definition of fruit modifications
- Definition of foperation and sort of fruit
- Definition of instrument needed
- Project monitoring
Comparing express consequence to predicted consequence
PROJECT MANAGEMENT IS THE ART OF CREATING THE ILLUSION THAT ANY OUTCOME IS THE RESULT OF A SERIES OF PREDETERMINED, DELIBERATE ACTS WHEN IN FACT IT WAS DUMB LUCK !
PM = Plan Manager
APM = Assistant Plan Manager
LM = Verse or Authoritative Manager
Multiple Boss Reporting
WHY USE PROJECT MANAGEMENT ?
- Project Administration and productivity are related!
MATURITY IN PROJECT MANAGEMENT IS LIKE A THREE - LEGGED STOOL.
THE LEGS REPRESENT THE:
- Project Manager
- Line Manager(s)
- Executive Administration (i.e... Plan Sponsor)
Maturity cannot rest extraneously stability
The Three-Legged Stool
TOP OF THE THREE - LEGGED STOOL
- How dignified is Plan Administration trailing ?
- Part-season Plan Administration - is it amiable or bad ?
Role Of The Plan Manager
Negotiating For Resources
The Plan Kickoff
Establishing The Project’s Policies and Procedures
Laying Out The Plan Workflow And Plan
Establishing Achievement Targets
Executing The Plan
Acting As The Conductor
Putting Out Fires
Counseling And Facilitation
Encouraging The Team To Focus On Deadlines
Monitoring Progress By “Pounding The Pavement”
Develop Contingency Plans
Briefing The Plan Sponsor
Briefing The Team
Briefing The Customer
Closing Out The Project
Why is a Plan Administration Arrangement Necessary?
- Identification of authoritative responsibilities to fix that all activities are accounted for, inconsiderate of personnel turnover.
- Minimizing the need for rectilineal improvement
- Identification of season limits for scheduling
- Identification of a methodology for trade-off analysis
- Measurement of enterprise opposite plans
- Early identification of problems so that checkmateative possession may thrive
- Improved estimating power for advenient planning
- Knowing when concretes cannot be met or conquer be exceeded
- Project complexity
- Customer’s eespecial modifications and end changes
- Organizational restructuring
- Project risks
- Changes in technology
- Forward planning and pricing
- Project administration is the art of creating the dream that any consequence is the outcome of a order of predetermined, purposed acts when, in event, it was inarticulate luck.
Which of the over is Usually NOT
performed by the plan overseer?
- A amiable daily fruiting analogy betwixt the plan overseer and those verse overseers who instantly advance instrument to plans
- The power of authoritative employees to communication uprightly to their verse overseer at the identical season they communication horizontally to one or further plan overseers
- Managing civilized interrelationships among the plan team
- Managing civilized interrelationships betwixt the plan team and the authoritative form
- Managing civilized interrelationships betwixt the plan team and main administration
- Managing civilized interrelationships betwixt the plan team and the customer’s form, whether an interior or visible form
As distribute of interface administration, the plan overseer’s role besides includes integration administration.
The Authoritative Role
- The authoritative overseer has the obligation to determine how the drudgery conquer be produced and where the drudgery conquer be produced (i.e., the technical criteria)
- The authoritative overseer has the obligation to contribute complete instrument to shape the concrete among the plan’s constraints (i.e., who conquer get the job produced).
- Unlimited fruit requests (in-particular during competitive edict)
- Predetermined deadlines
- All requests having a eminent priority
- Limited calculate of instrument
- Limited availpower of instrument
- Unscheduled changes in the plan plan
- Unpredicted bankruptcy of progress
Functional Obstacles (continued)
- Unpredicted bankruptcy of progress
- Unplanned insufficiency of instrument
- Unplanned breakdown of instrument
- Unplanned forfeiture of instrument
- Unplanned turnover of personnel
Most plans besides entertain a plan surety which may or may not tarry at the helper levels of administration.
The Plan Surety Interface
- Complete drudgery definitions
- Resource modification definitions (and haply expertness levels needed)
- Major seasontable milestones
- Definition of end-item sort and relipower modifications
- The account for achievement measurement
Results of Amiable Planning
- Assurance that authoritative units conquer comprehend their aggregate responsibilities toward achieving plan needs.
- Assurance that problems outcomeing from scheduling and allocation of crucial instrument are known preparedly.
- Early identification of problems that may jeopardize auspicious plan completion so that conducive checkmateative possession and replanning can betide to checkmate or explain problems.
- Future fruit advancements
Project Administration in Non-Project-Driven Groups
- Projects may be few and far betwixt
- Not all plans entertain the identical plan administration modifications, and hence they cannot be plaind identically. This difficulty outcomes from inconsiderable comprehending of plan administration and a repugnance of companies to endue in fair trailing.
- Executives do not entertain complete season to plain plans themselves, yet debris to appoint instance.
Project Administration in Non-Project-Driven Groups (Continued)
- Projects incline to be past owing approvals most repeatedly thrive the upright tie of charge. As a outcome, plan fruit stays too desire in authoritative departments.
- Because plan staffing is on a “local” account, solely a foperation of the form comprehends plan administration and sees the arrangement in possession.
- There rests impenetrable dependence on subcontractors and beyond agencies for plan administration expertise.
- The plan overseer is teeming delay getting outcomes from the coordinated efforts of numerous functions. He should, hence, communication to the man who plains all those functions.
- The plan overseer must entertain complete formal foundation to do his job conducively.
- To get complete and seassolely coadjutorship in solving problems that inevitably answer in any dignified plan, the plan overseer needs plain and distributeicular arrival to an preferable echelon of administration
High-level Reporting (continued)
- The customer, distributeicularly in a competitive environment, conquer be favorably impressed if his plan overseer communications to a eminent formal echelon.
- It is formally and operationally frail to entertain too numerous plans, in-particular paltry ones, laughable main helpers from further essential concerns.
- Although giving a paltry plan a eminent attribute in the form may compose the dream of helper care, its veritable outcome is to inflame helper slight o f the plan.
- Placing a younger plan overseer too eminent in the form conquer transfer main authoritative helpers on whom he must depend for help.
OF AUTHORITY TO
LACK OF UNDERSTANDING OF HOW PROJECT
MANAGEMENT SHOULD WORK
LACK OF TRAINING IN COMMUNICATIONS /
THE TIP-OF-THE-ICEBERG SYNDROME
MANY OF THE PROBLEMS ASSOCIATED WITH PROJECT MANAGEMENT WILL
SURFACE MUCH LATER IN THE PROJECT AND RESULT IN MUCH HIGHER COSTS
Project Vs. Authoritative Influences